Library

Choirs Ontario maintains an extensive choral library – with works for adult and children’s choirs. We have over 3000 titles and we continue to add new titles weekly. Music is available for rental to Choirs Ontario members!

Browse through the Choirs Ontario online catalogue to see what’s in stock. Please note that the online catalogue is currently not mobile compatible. You do not need to login to browse the catalogue! 

Need repertoire advice or prefer to browse in person? 

Choirs Ontario now has a dedicated library email address. To ask for advice regarding music available, please feel free to email library@choirsontario.org.

Library Hours

The Choirs Ontario Library is open on Mondays from 1:00 p.m. to 7:00 p.m. for perusal and in-person rentals. If you are interested in exploring new repertoire, or having a closer look at works you might want to perform, we invite you to schedule an appointment and visit the library on a Monday! To make an appointment, or to ask for advice regarding music choices, please email library@choirsontario.org.

The Library is located at 230 St. Clair Avenue West (in the basement of Timothy Eaton Memorial Church). Enter via the glass doors entrance off the church parking lot on Warren Road, and turn right at the bottom of the stairs. If you need assistance entering the building, please call the Choirs Ontario office at 416-923-1144.

Renting

Choirs Ontario member choirs are eligible to rent multiple copies. Choirs Ontario individual members are eligible to rent single copies.

An invoice will be issued and can be paid by credit card or cheque.

Music may be rented for a period of up to six months. Rented music may be renewed providing no one else has reserved it. At the time of renewal, the music will be re-invoiced and a new rental fee will be charged.

To request music, please send a request through the website contact page, or send your request to library@choirsontario.org

Rental Fees

A fee is charged for each copy borrowed based on the number of pages. The fee will be invoiced and is payable within thirty (30) days of acquiring the music.  If it is not paid within that time limit, a fine will be levied of $10 per title. This fine will be levied in addition to any costs associated with missing music.

Summary of fees, fines, replacement expenses

1-10 pages $0.40

11-20 pages $0.65

21-50 pages  $1.15

51+ pages  $1.65

Orchestral scores, instrumental parts and oversized scores will be charged individually, taking into account a higher replacement cost.

Overdue music: $3.00/day per title + $10.00 admin. fee per title. The fine will not exceed the replacement cost of the music.

Replacement charges: current market cost + $10.00 admin. fee

After persistent notice of default, Choirs Ontario will replace unreturned music and bill the choir. This bill will include an administrative fee of $10 per title. When music which is already requested by another choir is returned late, the additional courier costs for shipping to the second choir will be billed to the first choir.

How to Order & Return

Music may be reserved in advance via email at library@choirsontario.org. 

Please note that cancellation of any reservation renders the choir responsible for payment of full rental cost unless written notification is received within two weeks of the original reserve date.

Orders must be placed a minimum of five (5) full business days in advance.  Music will be shipped by parcel post or courier to the borrower who will assume all shipping and handling costs set by the carrier (Canada Post) and are based on weight and include return shipping.  Music that is lost or damaged in the mail is the liability of the sender.  Choirs Ontario encourages choirs to take out insurance on music being returned by mail and ensuring proper postage is affixed.  Improper postage will be billed back to the choir.

Music must be returned by the agreed time to our mailing address (specified on packing slip). Failure to return music will result in fines and administration charges. Please see the Summary of Fees, Fines, Replacement Expenses section above. 

Care of Music

Markings may be made only in light lead pencil.  NO other markings are permitted.  Copies in which individual vocal lines have been highlighted are considered damaged and must be replaced.  Any mutilation or loss of scores will require that the renting choir provide replacement copies within six (6) weeks of the due date.  If choirs renting music need to renumber copies, they may do so with temporary stickers, which must be removed before returning the music.

In the case of missing, defaced, or damaged copies, the borrower will be charged $10.00 per title as an administrative fee in addition to the replacement cost. If the title is out of print, the renting choir must pay Choirs Ontario a service charge of $25.00 to obtain permission from the copyright holder to reproduce copies.

Privileges

Persistent abusers of the library regulations above will be required to prepay the full invoice amount for subsequent music orders. Renting privileges will be suspended if the renting choir has any outstanding payments or penalties, or if all previously rented music has not been returned or replaced, or the appropriate costs reimbursed.  In addition to suspending library privileges, choirs will be suspended from receiving other Choirs Ontario member benefits.

National Lending Program

Choirs Ontario members may borrow music from other choral federation libraries across Canada. To view those catalogues, please click on the provincial links below:

Please contact each province directly to borrow music they have in their libraries. In order to borrow music from any choral federation library, you will have to verify that you have a current membership with Choirs Ontario. Some provinces charge rental fees and all provinces charge shipping & handling both ways.

If you have any questions or require assistance, please contact library@choirsontario.org.

 

Excess Music available …free!

Donated music in all voicings is received regularly at Choirs Ontario. While we adopt most of it into the Choirs Ontario library, we continue to put aside excess music that duplicates music we already have, or which we simply cannot accommodate. “Excess Music” includes sets of music, individual larger scores, collections, and instructional books on choral technique and other topics. Sets include anywhere from 4 to 80 or more copies of a given piece.

Excess Music is truly free. We do accept donations, and very modest suggested donation amounts are listed with a few entries. However, you truly need not donate anything. Our primary goal is to find homes for this music! You can arrange to pick up the music, or, if you wish us to ship the music to you, your only cost need be the cost of shipping. Here is more good news: our shipping costs are extremely low, as we have access to a special rate through the Canada Post Library Shipping Tool.

There are now four lists, titled as follows:

CO Excess Music for Treble Choirs

This includes music for children, youth and adults. There are currently about 200 titles on this list. HERE is the link to the list: https://www.dropbox.com/scl/fi/yu8cp6cjy6f2zxhgvqybj/CO-Excess-Music-for-Treble-Choirs.xlsx?dl=0&rlkey=pxn2xdypm7udotj602nz0ingf

CO Excess Music for Mixed Choirs

This includes music for SATB youth and adult choirs, and for men’s choirs. There are currently about 200 titles on this list. HERE is the link to the list: https://www.dropbox.com/scl/fi/lei7uox3751jni8udga72/CO-Excess-Music-for-Mixed-Choirs.xlsx?dl=0&rlkey=exzs7d2zvaf8s3grej3184bv4

CO Excess Music for Church Choirs

This includes sacred music for both treble and mixed choirs. There are currently about 280 titles on this list, and many more will soon be added, as we add new donations which are pending. HERE is the link to the list: https://www.dropbox.com/scl/fi/9bjui0bhy5fgwy3u2vi7k/CO-Excess-Music-for-Church-Choirs.xlsx?dl=0&rlkey=qmjg9z8uzvjklf04jku5f7d7q

CO Excess Music Singles:  collections, major works, instructional books, etc.

This list also includes a “special” category, which includes early 20th century French scores and older scores. Much of this music is quite fragile. There are currently about 370 titles on this list. HERE is the link to the list: https://www.dropbox.com/scl/fi/xj959iebdmb3wr27dcpel/CO-Excess-Music-Singles-collections-major-works-instructional-etc..xlsx?dl=0&rlkey=rc4br68rjvg3riucilfp38f1d

 

Since each list is an excel file, it can be sorted by any field (title, composer, arranger, voicing, publisher, subject). A field stating the date on which the title was added allows you to sort by “date edited”.  You are welcome to order fewer than the full number of copies in the set, of course.

To order copies from this list, send an email to library@choirsontario.org outlining your request. You will be contacted directly by a librarian to arrange pickup or shipping of your requests.

Do keep checking the lists! We receive new donations regularly and the lists are updated weekly and sometimes daily!

One last word:  At this point, all CO Excess Music is currently available only to CO member choirs and individuals.  However, we are very close to our maximum capacity for excess music storage, and we will soon open up CO’s Excess Music to the general public, to see as much music as possible find new homes.